Child Protection & Welfare

A chara, You may be aware, the AccessNI vetting process is changing from 1st April 2015 in line with the Justice Bill 2014. Part of this Bill amends the current legislation on criminal record disclosure by AccessNI and introduces changes to the process for obtaining AccessNI checks.

In order to facilitate the AccessNI process changes, this email outlines Ulster GAA’s amended process for Counties and Clubs completing the vetting process.  It is worth noting, whilst the paper application process has changed, the main vetting process remains the same in that there is still a requirement for applicants to submit photocopies of identity documentation along with their cover form and nominated officers must check original identification and sign off their verification form to send on to Ulster GAA.

Please carefully read the information below as it outlines the amended vetting process.  The relevant documentation is also attached:

Important Information

AccessNI E Application Guidance

Ulster Council GAA Terms and Conditions for GAA Clubs 2015

Template for clubs returning cover forms for checks 2015


Ulster Council Terms and Conditions – the club must agree to abide by these terms and conditions before checks can be carried out on their behalf.  The club chairperson and secretary sign these along with the nominated officer.

The template for clubs/counties returning applications for checks – this is the sheet that the nominated officer/children’s officer signs off after verifying individual’s original identity documents.

The applicant Cover Form and 6 digit PIN number – The process is similar to before, the only difference being the introduction of the new online AccessNI application; we still require photocopies of appropriate identity documents and the completed individual cover form for each completed individual online application.  The accepted forms of identity documents can be found on the cover form attached. The nominated officer signs off on the original identity documents and then photocopies are attached with the ID cover form and sent to Ulster GAA, we do not require the original ID documents.

E-Application Applicant Instructions – Applicant instructions are outlined on the attached cover form with further information available in the Ulster GAA AccessNI E-Vetting Guidance Document.  Nominated Officers should ask applicants to go to  to register and complete their vetting application. Once the applicant has completed and submitted their application, please ask them to record their 10 digit case tracking reference number onto their cover form and attach copies of ID and return it to the nominated officer.  This cover form must then be forwarded to Ulster GAA via the Club Nominated Officer.

AccessNI E-Application Process Guidance – This is a step by step guidance document with screen examples to help applicants complete the online application.  This document outlines the process on setting up a new account via the NIDirect website for new account users; how to complete the online application and; how to case track their application once submitted for processing.

Can you please ensure this information and documentation is circulated to whoever within your club is responsible for this critical area of work. 

Club Nominated Officers should also be aware that Ulster GAA cannot process any online applications without the appropriate copies of ID documents and individual cover forms.  So it will be important that these are submitted to Ulster GAA in a timely fashion to allow the online application to be processed accordingly.

If you have any queries in relation to this, please do not hesitate to contact me.

Thank you in advance for your cooperation in this matter.

Is mise le meas

Kathy Kelly 

Children’s Officer (Acting)

Cáit Ní Cheallaigh
Oifigeach Leanaí (Gníomhach)

Ulster GAA, Ceannarás Uladh, 8-10 Market Street, Armagh, BT61 7BX
T: 028 (048) 3752 1900 W: E:

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Basic Awareness Course Statement

The GAA continue to support the 3 Hour Child Protection in Sport Awareness Workshops endorsed and promoted by the ISC.

In discussions the Child Welfare Training Committee took the logical step of recognising the attendance of our members at ISC endorsed 3 Hour Child Protection in Sport Awareness Workshop whether they were delivered by our own Tutors or by other sports groups or by LSP recruited Tutors.  The onus will however be on such individuals to prove they have attended these training workshops as we would not be permitted to access the attendance sheets for any such workshop, outside of the Gaelic Games Associations.

Local, County or National units will always reserve the right to request of our members who attend the above to also attend, within an agreed time frame, the Gaelic Games Associations’ 3 Hour Child Protection in Sport Awareness Workshop, so as to inform them of the inextricable link between our child welfare awareness training and our Code of Best Practice in Youth Sport.

I will also send this out to inform other units of the Gaelic Games Associations of this policy decision. The Ulster GAA do recognise this course and I hope this clarifies the confusion.


Ulster Camogie Guidelines on Vetting

As part of the code of best practice in relation to child protection and to comply with current child protection legislation, Ulster Camogie has been decided to take the necessary steps to ensure that all personnel who are working with children at underage/ Minor level within our counties must be vetted.


From 1st April 2008 new procedures are in place for vetting of personnel working with Children or Vulnerable Adults through ACCESSNI. Ulster Camogie works along with Comhairle Uladh, who are now registered as an umbrella body with ACCESSNI, which allows us to carry out vetting checks. It is now policy that anyone working with children or vulnerable adults at Provincial, County or Club level must be vetted.


ACCESSNI is the new vetting service which replaced the old POCVA service from 1st April 2008. It provides criminal history information about anyone seeking paid or unpaid work in defined areas, such as working with Children or Vulnerable Adults.

County Boards are required to sign up to the Ulster Camogie/Ulster GAA terms and conditions for using the ACCESSNI vetting service before we can begin processing applications for checks on behalf  of the club or county respectively.

Details on this new process have been sent out to clubs through County Boards however if you require further information on the new process and the application forms club secretaries can contact Rónán McCarthy, Ulster Camogie Administration Manager by emailing or Ulster GAA Children’s Officer Bernie Fox on 028/048 375219000 or by emailing

Gardai Vetting

Kathleen Woods, Ulster Camogie Chairperson also acts as the Ulster Camogie Children’s Officer.

For any queries on Child Protection and Welfare you can contact Kathleen on or by calling 07713652911